Privacy Policy

Last updated: September 19, 2025

1. Introduction

Welcome to Huddle ("we," "our," or "us"). We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you use our Discord bot service.

2. Information We Collect

2.1 Automatically Collected Information

  • Discord User ID: Your unique Discord identifier
  • Server Information: Discord server ID and name where the bot is used
  • Channel Information: Channel IDs where meetings are scheduled
  • Command Usage: Commands you use with the bot and their parameters

2.2 User-Provided Information

  • Timezone Settings: Your preferred timezone for meeting scheduling
  • Meeting Data: Meeting topics, agendas, action items, and decisions you create
  • Availability: Meeting attendance status you set

3. How We Use Your Information

We use the collected information to:

  • Provide meeting scheduling and coordination services
  • Convert times between different timezones
  • Send meeting reminders via Direct Messages
  • Track action items and generate meeting summaries
  • Provide catch-up information for missed meetings
  • Improve our bot's functionality and user experience
  • Ensure compliance with Discord's Terms of Service

4. Data Storage and Security

We implement appropriate technical and organizational security measures to protect your personal information, including:

  • Encrypted data transmission and storage
  • Access controls limiting data access to authorized personnel only
  • Regular security audits and updates
  • Compliance with industry-standard security practices

Data Retention: We retain your data only as long as necessary to provide our services. Meeting data is typically retained for 90 days after the meeting date, unless you request earlier deletion.

5. Data Sharing and Third Parties

We do not sell, trade, or otherwise transfer your personal information to third parties, except:

  • Discord: As required for bot functionality through Discord's API
  • Service Providers: Trusted third parties who assist in operating our service (hosting, analytics)
  • Legal Requirements: When required by law or to protect our rights

6. Your Rights

You have the right to:

  • Access: Request a copy of the personal data we hold about you
  • Rectification: Request correction of inaccurate or incomplete data
  • Erasure: Request deletion of your personal data
  • Portability: Request transfer of your data in a structured format
  • Withdrawal: Stop using the bot at any time

To exercise these rights, please contact us through our Discord support server.

7. Cookies and Tracking

Our Discord bot does not use cookies or web tracking technologies. All data collection occurs through Discord's bot API for legitimate service functionality only.

8. Children's Privacy

Our service is not intended for users under the age of 13. We do not knowingly collect personal information from children under 13. If we become aware that a child under 13 has provided us with personal information, we will delete such information immediately.

9. International Data Transfers

Your data may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place to protect your data in accordance with applicable privacy laws.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on our website and updating the "Last updated" date. Continued use of the bot after changes constitutes acceptance of the updated policy.

11. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us: